Online Application
Public Sector Practice - Proposal Coordinator - EMEA - Brussels
Who you’ll work with

McKinsey & Company helps the world's leading national, regional, and local government institutions in addressing their most pressing managerial challenges and enabling them to better fulfil their mission to the public. McKinsey & Company is a management consulting firm that helps leading corporations and organizations make distinctive, lasting and substantial improvements in their performance. With consultants deployed from more than 100 offices in over 60 countries, McKinsey advises leading institutions on all issues on their agenda, including strategy, operations, organization, marketing, risk and technology.

The Public Sector Practice (PSP) has conducted more than 3,400 public sector client engagements in over 90 countries on all continents during the past 5 years.

What you’ll do

The Proposal Coordinator will work with a Proposal Manager, members of the PSP, the Legal Department, and other administrative functions on a range of public sector proposal-and contract-related activities, specifically in three phases of work:

  • Business development and capture management: This phase encapsulates everything that happens before a client organization has decided internally to move ahead with a consulting engagement on a given topic, through to when the client organization has decided to move ahead with an engagement and ends when a formal CFT/ CFP is issued
  • Proposal delivery: This phase starts with the CFTs (Calls for Tenders) / CFPs (Calls for Proposals) / national RFPs (Request for Tenders) / Framework agreements / all EU funded tenders and ends when the engagement begins
  • Contract execution: This phase begins when we are awarded the work and lasts through the completion of the effort
Business development and capture management

In the business-development and capture management phase, the Proposal Coordinator will:
  • Monitor EU tenders issuing
  • Drive the maintenance and population of reuse libraries, ensuring the libraries and the proposal sites are current, comprehensive, and accurate
  • Maintain good relationships with contracting officers of existing and target clients
  • Maintain accurate records of our relationships with third parties
Proposal delivery

In the proposal-delivery phase, the Proposal Coordinator will:
  • Review requests for proposal (CFTs), requests for quote (CFPs), framework agreement and all EU tenders or EU funded tenders, including amendments
  • Distribute all EU tender / EU funded tender documents to the appropriate colleagues
  • Work with the PSP client development team and other colleagues to identify the submission requirements
  • Create and tailor templates and compliance matrices for assigned proposal efforts based on submission requirements
  • Establish team rooms and coordinate team room supplies and tools as needed
  • Participate in the proposal kickoff meeting
  • Remind PSP client development team and other colleagues about upcoming submission deadlines and coordinate with them throughout proposal life cycle
  • Prepare forms, other contracts-related materials, and price proposals required for proposal, assemble drafts, providing formatting and basic editing support, binding/packaging of final proposals, and coordinate delivery as needed
  • Maintain records/repository regarding debriefs: adhere to file structure, archive, and back-up procedures for all proposal materials
Contract execution

In the contract execution phase, the Proposal Coordinator will:
  • Support the Proposal Manager in reviewing and preparing an initial red-line review of the contracts
  • Maintain complete, accurate, and up-to-date proposal, subcontract, and contract files on a real-time basis
  • Drive the maintenance and population of reuse libraries, ensuring the libraries and the proposal sites are current, comprehensive, and accurate
  • Support close-out activities such as resume, past performance, and boilerplate filing

  • Deep knowledge of EU contracting: The Proposal Coordinator must have a deep understanding of the EU procurement administrative procedures
  • Experience with government procurement is also a plus
  • He or she must be proficient with Microsoft Office Suite, especially Excel, Word and PowerPoint, and have first-class organizational skills
  • Exceptional interpersonal skills: The Proposal Coordinator will interact collaboratively and frequently with a wide range of colleagues, including senior partners
  • He or she will also be expected to have and develop good relationships with EU contracting officers and potential teaming external partners’ administrative personnel
  • The candidate must have a university degree in a related business discipline or the equivalent combination of education, professional training, or work experience. Professional certification preferred
  • The Contracts Coordinator should have at least 3-5 years of related experience in contracts administration, preferably at the EU or a large professional-services firms
  • The position is located in Brussels

What to Expect

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