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Office Services Administrator (Contractor) - Asia - Gurgaon
Who you’ll work with

McKinsey & Company, Inc. is a leading international management consulting firm with more than 100 office locations in over 60countries. It is one of the most respected and renowned organisations in the world and has been consistently ranked as the leading employer of choice at MBA schools across the world.

What you’ll do

The Administration department in McKC is responsible for providing administration support for 24 hrs. x 7 days. The Administration department manages the office facility which includes office house-keeping, electro mechanical services, security and safety of the premise, and pantry/cafeteria management.  The department also is responsible for providing services related to corporate travel which includes managing hotel booking and international/domestic travel, office transport, office-related procurement, events & conferences, etc.

The candidate should have an exposure in generalist administration function. He/she will be required to interact with a large pool of vendors and should be adept in performing duties falling under Facility management and general office operations. He/she should have a high-service orientation towards office members.

The administrator should be a strong team player, have a high motivation towards administration role, have good learning ability, and be able to communicate fluently in English both in verbal and written form.

Detailed Role Descriptio:

  • Coordinate office housekeeping, maintenance of physical space, including supervising external contractors, and vendors, and performing quality control inspections
  • Responsible for complete invoice management, maintaining proper MISs for Invoice and other administrative-related work
  • Responsible for procurement documentation, inviting quotation, making comparison and making PO and maintain records for all explicit of administration
  • Record keeping for all kind of administration agreements, contracts and AMCs
  • Oversee supply inventory including checking through issued purchase order as appropriate
  • Coordinate office events and meetings
  • Manage meals in the cafeteria, maintain kitchen, food beverage supplies
  • Provide back-up support for office services roles as needed
  • Maintain vendor database, clearing of bills, timely payment. Creating and maintaining monthly expense report, etc.
  • May work in shifts. (Morning - 0700 am or Afternoon - 1100 am)
  • Facility rounds for quality checks for HK and ongoing events

 Organizational skills:
  • Strong organizational and administrative skills
  • Confident and professional demeanor
  • Attention to detail and exactness in work
  • Proven track record on coordinating housekeeping and cafeteria activities in corporate office
  • Ability to work independently and manage multiple priorities/processes at the same time, and prioritize effectively
  • Performs well under pressure and meets deadlines effectively
  • Resourceful in problem solving
  • Proven effectiveness working with vendors and suppliers
Strong customer service orientation:
  • Outstanding customer service skills
  • Responsiveness to multiple (often ad hoc) requests and strong sense of urgency
  • Possesses high energy, a "can-do" attitude, a willingness to take initiative, and a proactive approach to practice and team support
  • Flexibility to work longer hours during peak work periods
Communication skills:
  • Team player with ability to interact effectively with all tenure levels
  • Strong written and verbal communication skills - able to clearly and concisely convey key information through a variety of communication channels (voice mail, e-mail, face to face)
  • Fluent in written and spoken English 

We value diverse academic and work experience backgrounds, with minimum expectations being:
  • Graduate/Hotel Management graduate
  • Previous experience in core administration in corporate environment (minimum 3-4 years)
  • Proficient in MS Office software (e.g., Excel, Word, PowerPoint)

What to Expect

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